Privacy Policy

1. Introduction

Last Updated: 26 February 2026

This Privacy Policy explains how personal data is collected, used and protected when you use the Equipment Hub website, marketplace, auction platform and related services (the "Platform").

The Platform is operated by Equipment Hub Ltd, a company registered in England and Wales ("EH UK").

For the purposes of UK data protection law, Equipment Hub Ltd is the data controller of personal data processed via the Platform.

2. What Data We Collect

We may collect and process the following categories of personal data:

3. How We Use Your Data

We use personal data to:

• Operate the Platform
• Facilitate auctions and marketplace transactions
• Verify identity (KYC where applicable)
• Prevent fraud and misuse
• Enforce commission rights
• Resolve disputes
• Improve and secure the Platform
• Comply with legal obligations

4. Lawful Bases for Processing

We rely on the following lawful bases under UK GDPR:

• Performance of a contract
• Legitimate interests (including fraud prevention, commission enforcement and platform security)
• Legal obligation
• Consent (where required for marketing communications)

5. Data Sharing

We may share personal data with:

• Sellers and Buyers where necessary to facilitate transactions
• Professional advisers (lawyers, accountants)
• IT and hosting providers
• Payment processors
• Law enforcement or regulators where legally required

We do not sell personal data.

6. International Transfers

Personal data may be accessed or processed outside the United Kingdom where necessary for business operations.

Where data is transferred internationally, appropriate safeguards are implemented in accordance with applicable data protection laws.

7. Data Retention

We retain personal and transactional data for as long as necessary for:

• Platform operation
• Contractual enforcement
• Legal compliance

Transaction and account records may be retained for up to 6 years to protect legitimate business interests and contractual rights.

8. Security

We implement appropriate technical and organisational measures to protect personal data from unauthorised access, loss or misuse.

9. Your Rights

Under UK GDPR, you have rights including:

• Access to your data
• Rectification
• Erasure (subject to legal retention requirements)
• Restriction of processing
• Data portability
• Objection to processing

Requests should be sent to: privacy@equipmenthub.ltd

10. Monitoring & Enforcement

We may monitor user activity, platform interactions and communications for:

• Fraud detection
• Misuse prevention
• Commission enforcement
• Compliance purposes

Such monitoring is conducted in accordance with applicable data protection laws.

11. Updates

We may update this Privacy Policy from time to time. The latest version will be published on the Platform with a revised "Last Updated" date.